Donation Letter

Dear

Thank you for allowing me this opportunity to introduce you to a great organization and extend an invitation to be a part of it.

Young Life has been providing teens with opportunities for new hope and growth in the Christian faith here in Federal Way for 6 years.  We are a no-frills, non-profit organization with 2 paid employees and 35 plus trained volunteers.

HERE’S WHAT WE DO:

-We help teens see their value and purpose in a confusing world by sharing meaningful, educational experiences by spending time with them.

- We provide a safe, fun place to hang out at Young Life Club, held on Monday Nights.

-We promote healthy adventure at camp:  camping, zip lines, ropes courses, and lots of outdoor fun.

-We offer small group Bible studies to challenge and provide a solid foundation for growth into adulthood.

Many of the kids who participate have never experienced anything like this before.  Over 250 kids a week come to Young Life’s activities.

HERE’S HOW YOU CAN HELP:

As a business leader in our community, you can help us to reach more kids with the Young Life ministry.  On May 7^th, 2011 we will hold our annual Young Life Dessert Auction in Federal Way. The Dessert Auction includes silent auction of special items and a live auction of dessert and sponsorship of a Young Life kid to attend camp this summer. We will also have entertainment. If you would like to give an item, basket or dessert to be auctioned, you can call us at 253-946-5902 or send it to the Young Life Office using the attached procurement form.

All proceeds of the auction will go directly to the kids and our camp funds. Our kids will be attending Washington Family Ranch, Creekside and RockRidge Canyon this year. The Facilities are state of the art. Young Life provides an amazing experience at camp. What campers often say is that YoungLife camp  “the best week of your life.” Camp gives kids the opportunity to leaves stresses of home behind, swim, zip line, wakeboard, and be a carefree again. We have over 100 people attending this Dessert Auction. As a sponsoring business you are invited as well.  If you are interested in attending please call or email the Federal Way Young Life office.

These kids are worth your investment.  Please help us to help them.  Thank you very much!

Sincerely,

Procurement Form

Dessert Auction Agenda

Dessert Auction Update

Thought I would send a recap on our meeting... we have lots to do in a short time before the big event!

Event date moved -  May 14, 2011 
Location - Brooklake Community Church
Time - 6:30 doors open / event 7 - 9pm
Goal to fill 15-18 tables (8 people per table)

Ideas for Live - 
- start your own wine collections
- date night (hotel stay in Seattle, show & dinner)
- TV 

Jordan -
- make invite for DA 
- Suz has printer contact
- need RU list & our personal list to send invite to
- mail out due date - TBD?
- getting wine donated 
- party favors (tins w/ candy)
- working on program
- video chef Mike
- kids testimonies?
- auctioneer for event
- contact Brooklake 
- go over details for event

Suz - 
- retrieve list of businesses that we procured
- email DA team with those names - ASAP
- scholarships letters - church support
- list of churches
- follow up with them
- get list of desserts & contacts from last year to give to Kristi
- talk to registration team from last year
- Stephanie, Jill, Shelly, ?
- oversee registration

Kristi - 
- oversee desserts 
- goal 15 top desserts for live 
- 5 simple ones for extra
- mugs w/ candy
- gift for fund-a-kid sponsor

Christi - 
- meet with Kaitlyn 
- would like her help w/ being kid coordinator day of event
- have her help follow up with businesses we procured
- silent items (goal 100 items)
- logging all items
- silent bid forms - Stokes Auctions
- talk to each team leader
- want 10 silent items from each school - all items due 4/30
- want 1 live item from each school - item due 4/30 
- ask each team to fill 2 tables
- submit names to me
- ask for 5 top kids from each HS (not MS)
- oversee volunteers
- silent table
- live/runners
- servers 

Next meetings:
- Friday, April 8th @ 10am @ Starbucks across from Southcenter - I will be out of town - but will send you any updates :)
- Thursday, April 14th @ 9am @ Starbucks across from Southcenter

RoundUp Follow Up

able Hosts of the 2011 Federal Way Young Life Round Up!



I want to say a BIG thank you for all of your help!  I hope you and your
guests all had a GREAT evening!



I don't know about you but I had a wonderful time and really sensed the Lord
the whole night!  Kids shared their hearts, leaders (and some of the
audience) danced in our flash mob, Jesus was shared and money was raised.



Actually, we brought in exactly  $133,058!!!! God is soooo good!  This is an
amazing testimony as to how faithful God has been to this mission!  Thank
you all for your participation - this night would definitely not have
happened if it weren't for all of you.



I do have one question that I'd like to throw out your way.  In our office
we have put together packets for people who couldn't make it to our event.
Do you know of people who either accidentally missed the RU or were unable
to attend?  If so, would you mind passing along any contact information for
them...an address or even phone number.  We'd love to send them some
information.  In the packet will be a letter about the event, a table
program from the evening, FWYL info and a personal interest/financial giving
form.



Again, thank you all for contributing to such a wonderful celebration of
what God is doing in Federal Way!

RoundUp Agenda

Round Up Weekend Schedule

Saturday

12pm Tables/Hay/Decorations arrive .

-set up tables and chairs (long rectangle tables in back, coffee/water --stations, etc.)

- AV Crew arrives to set everything up ahead of time!

-pledge packets, table numbers and table programs prepped

-take pics then take down posters/ put up RU signs, posters and vinyl cowboys

-set up as much as possible (props included)

-bring in Western back drop ,

-set up tables for registration

-set up 3 bussing stations

3pm Done until Sunday

Sunday

11:00 am

11: 00 am

4:00 pm

4:00pm

4: 15-4:30

4:30

4:30-5:00

4:45

5:00-5:30

5:30-5:45

5:30-5:45

Arrive- continue setting up finish whatever wasn't completed on Saturday-

A V arrives and sets up-

Sound Check and Rehearsal

Kids doing cardboard testimonies arrive (Steve and Kristi prep them)

Leaders and Kids arrive and are prepped to help serve

Cafe Pacific arrives and is prepped for flow and evening by Amanda. Have thank you ready for them.

Kids are prepped by Jessica, Kaitlyn, Kristi and Amy Hatcher on conduct and how to serve (table chart, who's serving and who's bussing, etc.) Walk through serving at the tables with servers, bussers and runners

Pizza arrives- Leaders set up food stations for kids. Kristi to order earlier in the day

Kids eat and t-shirts are distributed

Kids to prep water, coffee, lemonade and rolls

Extra 4-5 kids are prepped on:

Prayer Kitchen duties

Dessert prep and placement Clearing of plates

Washing dishes



5:45-6:00 Table hosts arrive

6:00 Table Host meeting -led by Kristi

6:15 Guests begin arriving/ register (Jill Davis and other)

6:20-6:55 1 leader and 5 kids outside greeting (kitchen kids)

6:20-6:55 5-6 kids serving appetizers

6:30-6:45 Kid final prep and walk though

6:45 Kids who are serving to be at their tables (rest of the kids by the kitchen ready to go)

6:55 Phil welcomes and invites guests to sit at their table

6: 5 8 Phil welcomes pastor to the stage

6:59 Pastor prays for the evening and meal

7: 00-7 :25 Meals being served

7:17 -7:22 Surprise appearance

7:25

7:25-7:35

7:27-7:30

7:30

7:30

7:31-7:35

7:35-7:42

7:42

7:43-7:48

7:50-8:15

8:15-8:25

8:25-8:28

__ ~~~il~hank yous (le!d~r~5!S)l::;..ml!!ees,Rou.pd UQ.~mi!~_e~ teacheI?/as!!!!iDL~t~'!tion, _

city officials) all to stan -

Plates cleared, desserts served and kids buss tables (all kids except cardboard testimony kids)

Short/ Fun YL video

Cardboard testimony kids at stage

Leader intros cardboard testimonies

Kid cardboard testimonies

Kid video testimony

Jordan Introduces DHS student

Kid testimony

Steve speaks and gives pitch

Scott K. to sing one or two songs (depending on time)

Closing Prayer

RoundUp Program